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Our classic creative effect - a round sweet spot of focus.

Find your edge - get a sharp slice of focus effect

Get your glow on - create an ethereal velvet effect.

Crazy curves ahead - striking swirly bokeh & vignette.

Explore the captivating effects that OMNI can create with this gallery of awe-inspiring imagery.

Sharp spot of focus + beautiful blur. 

Sharp slice of focus + smooth blur.

Radiant edge-to-edge glow. 

Swirly, twisty, striking bokeh.

EXPLORE EXTRAORDINARY LENSBABY IMAGERY

Administrative Assistant

Summary

This position is responsible for providing administrative support for the company’s Office Manager in the areas of HR, facilities, sales, and general administrative assistance. This position works closely with the internal team, clients and external sales representatives to provide data and administrative support that facilitate sales and proper decision making. The Administrative Assistant brings excellent planning skills, multitasking and innovative approaches to managing communication and projects. Strong, effective organizational, and communication skills are key to this position.

Job Responsibilities

HR Support

  • Job postings
  • Benefits administration (Health Insurance, 401k, Stock Options)
  • Employee onboarding paperwork
  • Employee exits
  • Additional duties as required

Facilities support

  • Maintaining office supplies
  • Maintaining facilities supplies orders
  • Facilitate building support (maintenance, cleaning, etc)
  • Additional duties as required

Sales Support  

  • Maintain weekly/monthly/quarterly reports by customer/region against forecast
  • Coordinate and prepare paperwork
  • approvals for customer credit memos, returns, and sell through credits.  
  • Assist sales team with new orders as directed
  • Support client correspondence as directed for order corrections, and provide communication regarding production, shipping, updates and availability
  • Track monthly sell through, sell in, and customer inventory reporting
  • Enter sales orders
  • Assist with budget and event planning  
  • Assist with event planning activities including trade shows and regional consumer and trade events including working with marketing team to coordinate personnel to ensure that; product, displays, catalogs, and support materials arrive on time and within budgets  
  • Additional duties as required 

Supplier Management

  • Assist with inventory management in QuickBooks including: entering sales orders and sales receipts, invoicing sales orders domestically and internationally, updating pricing for all tiers, reallocation, assembly builds, Bills of Material, inventory adjustments, site inventory transfer, entering new customer information, report creation, receiving purchase orders, etc.
  • Assist in year-end inventory and all reconciliation efforts, including confirming all prices, obtaining accurate counts, preparing spreadsheets and making QuickBooks adjustments
  • Tracks supply chain procurement and logistics
  • Maintains shared documentation for backlog and other relevant concerns, including backorders for product launches
  • Assist with purchase order plan spreadsheet for the tracking of all components, inventory levels and current purchase order status
  • Additional duties as required

Skills & Abilities

  • Must have strong analytical skills and be detail oriented
  • Strong organizational and systems skills required
  • Strong multitasking skills are essential
  • Expertise with Excel is required
  • Expertise with Gmail, Google Docs and Google Calendar is required
  • Experience with Asana (project management) and Quickbooks is preferred
  • Excellent verbal and written English communications skills are required
  • Must have strong interpersonal and team player skills with an ability to communicate effectively at all levels of an organization both internally and externally

Education & Experience:

  • Minimum Associate’s degree, OR an equivalent combination of education and experience (2 years’ experience is equivalent to an Associates degree)
  • Minimum three years of experience in a related position, with some experience in a Sales or HR environment

Physical Demands of Position

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc. and may infrequently require moving materials weighing up to 30 pounds. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers and other standard office equipment.

Working Conditions

Computer, laptop, keyboard, monitors, projectors, mouse, calculators, printers, and other standard office equipment. Usual office working conditions.  The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.  

Supervisory Responsibilities:

None.

If you are interested in this position, please submit your resume and a cover letter to HR@lensbaby.com.

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